Caucus Implementation

Time line

stepstartend
Find Pilots July 1 Aug 1
Set up General Conferences Aug 1  
Have HDI Use Caucus ready   July 15
Run pilot projects Aug 1 Jan 1
Interim report Oct 15  
Contact PTCE, migrate them July 1 Aug 26
Evaluation Jan '97  
Have HDI Set Up a Caucus Conference ready   Feb '97
Final report Feb '97  
Perspectives?

Impact of server moves on this schedule

We cannot move caucus to the new server until its status is operational. This should happenin August. We will do a "test migration" of Caucus as soon as possible. Based on the reults from this test, plus the usage at the time the new servers go operational, we will decide when we will move the production caucus to the new server.

General Conferences

Possible Sources for Pilot Projects

List of Known Pilots

Steps to be taken for a Pilot

  1. Contact contact person
  2. Give person documentation (HDI, Screenporch documentation)
  3. Set up conference
  4. Get contact started on managing the conference
  5. Keep contact with person
  6. Pilots can either mail questions/comments to caucus-wg, or post them in the Pilot Projects item in the conference.

Documentation Development

The person responsible for the development of a document will make an initial draft in his/her own disk area. After this initial draft has been discussed, it will move to the project area. If it is a document that will be handed out to users--e.g. an hdi--the document will remain in draft stage in the project area until the pilot project is finished, and will be updated as experience suggests. After the pilot is finished, the final version of the document will move to the official ITS document area.

Documentation to be developped:

Evaluation Process

The main part of the evaluation process will be via direct contact with the pilots. If possible, we will have an all-pilot meeting after the piloting is complete, currently scheduled for Jan '97, otherwise we will sollicit comments via email. The intermediate evaluation will consist of a status report (how many users etc.).

PTCE migration

See Summary of Meeting with Mary Pritchard.