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ORGANIZER DUTIES & RESPONSIBILITIES

Number of conferences:

The number of conferences we can maintain will be periodically reviewed based on system maintenance and performance. Conferences will be checked for size once a month. Conference will need to be restarted after 1,000 messages to keep the main message database a reasonable size. Exceptions: Caucus bug reports, organizer, manager, and systems issues, FAQ, help conferences or conferences used by Faculty/Students.

Restarts (Item Deletions):

An organizer can restart conferences, by deleting items which will also delete all messages within the item. Two weeks before a restart a message will be sent to organizers with over 1000 messages to restart. Additional notice a few days before monthly file maintenance. Objections will be considered and resolved before a restart.

Instructional conference size limits: Organizers restart conference at the end of each semester by deleting items. (Caucus manager will contact instructors). Exceptions: if the need for a particular conference over the new semester can be demonstrated. Conferences can be carried over semester to semester - if old items are deleted and new items started. When an item is deleted, all messages are deleted.

CCIT cannot perform recoveries on conference information. Conference organizers are responsible for archiving, including class information needed at the end of each semester.

Statistics are now available each Friday for the week and can be accessed only by the Organizer - click on 'login information' or 'usage report' available on your conference home page.

Notice of conference restarts will be sent to all organizers one month in advance. A notice should be sent to conference members that a specific item will be deleted by the Organizer. Give members time to download or print any information they want to keep. Objections will be resolved before restarts are done.

Inactive users:

UA Accounts: Caucus accounts will remain in effect for the duration a user has an entry in DCE. Removing users still affiliated with the University is the responsibility of the organizer. Non-affiliated: DCE accounts for users with non-affiliated status will be created with an expiration date.

Conference creation and deletion:

Creation: Conferences are created by Caucus Manager at the request of the conference organizer. Closed conferences are open until participants individually join, then closed.

Deletion of inactive conferences:

Defined as inactive after more than one year if no activity has been present. Notice of conference deletions will be sent to all organizers one month in advance. Further notice sent to conference members one week in advance. All objections to conference deletions will be resolved before deletion occurs.

Resource and Storage Allocation

The number of conferences we can maintain will be periodically reviewed and based on system maintenance and performance. Storage space limits for graphics: Uploaded graphics will be reviewed periodically for size and storage limits.

PROBLEMS

It is up to the Organizer to handle any problems that occur in your conference. The CAUCUS manager does not belong to or monitor every conference. If you encounter any problem you cannot handle, please Send email to Caucus Consultants.
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